Terms and Conditions for artists
Pop-Up Art Exhibition & Sale 2026
Information for artists & terms and conditions
PREVIEW EVENING: Friday 2nd October 2026 6.30pm - 8.30pm (BY INVITATION ONLY).
EXHIBITION: Saturday 3rd October 10am - 5pm & Sunday 4th October 10.00am – 5pm.
ENTRY FORM DEADLINE: FRIDAY 21st AUGUST 2026.
All artists/creatives to register and pay the entry fee for this event online by the 21st of August. The booking form is on Ticket tailor here. There is a one-off admin fee of £20 per artist/creatives. This charge is non-refundable and must be paid on submission of your online entry form.
Please only enter artworks that haven’t been previously shown at our exhibition.
DETAILS OF ARTWORK, SUBMISSION DEADLINE: FRIDAY 21st AUGUST 2026.
Please submit all details by FRIDAY 21st AUGUST 2026.
****. The link to submit details is on your confirmation email from Ticket tailor, which you will have received once you have registered and paid to exhibit your work at this event.
This will enable us to compile the Art Catalogue. If forms are not received by this date, you may not have an entry in the Art Catalogue.
HANDING IN YOUR WORKS: MONDAY 28th SEPTEMBER 2026 & TUESDAY 29th SEPTEMBER 2026 from 10am - 4pm. Please bring your works to the MS Therapy Centre, Bradbury House, 155 Barkers Lane, Bedford, MK41 9RX between 10am and 4pm on Monday 28th September or Tuesday 29th September. You will be asked to check in all your artwork and take your wrappings away with you. The number of exhibits displayed may have to be restricted to two at any one time.
ORIGINAL ARTWORKS: You are invited to submit up to 3 original artworks. However, we only guarantee to hang two works at the start of the event. Any artwork more than 3ft x 2ft may be counted as two of your allowed total of works. Original artworks must be adequately framed and/or ready for hanging i.e. wired or strung. For security, we cannot accept clip glazing. The use of “D” or “O” rings are compulsory, and the backs of pictures should be sealed with tape.
**** Please also ensure that a tie-on label giving the title of the work, medium, artist’s name and selling price is securely fixed on the backs of all your original arworks.
UNFRAMED ARTWORKS & PRINTS: In addition, you may also submit up to 10 unframed originals/prints. Unframed pictures will be sold separately from a browser stand. They should be mounted and covered in cellophane or plastic, and labelled with title, artist’s name, medium (for prints, state ‘print’) and price. Please supply a browser stand if you are able. Browsers may be shared between artists.
GREETING CARDS: You are invited to submit up to 50 greeting cards. All cards must be sold at the same price and be labelled with the artist’s name and price.
SCULPTURES: You are invited to submit up to 4 sculptures (depending on size.) However, we only guarantee to display three at the start of the event. Any sculpture larger than what we deem average, may be counted as two of your allowed total of works. A tie-on label giving the title of the work, medium, artist’s name and selling price should be securely fixed on each sculpture.
JEWELLERY, CERAMICS, GLASS, & SCULPTURES: In addition to the exhibition, we also have a table top sale for ceramics, glass, jewellery, small sculptures, etc. We will provide one table and chair per artist. Set up for these will be from 12noon until 3pm on Friday 2nd October 2026. You must be on site throughout the event to ensure the security of your items – we know that this also helps promote your sales. You do not need to register online for this; please email us on: frvolunteer@mscentrebedsandnorthants.com if you are interested in booking a table at £20 and we will be in touch with you for more details.
FEES: 33% of the sale price for all items (paintings, sculptures, ceramics, cards etc) sold will go directly to the MS Therapy Centre and is greatly appreciated. This applies also to future commissions if placed at the exhibition.
DONATED WORKS: Some artists have been exceptionally generous and offered to donate items. Please price these items and we will highlight donated artworks in bold in the catalogue. If you are a tax payer, we may be able to reclaim Gift aid on your donation - we can supply you with the appropriate form.
COLLECTION OF UNSOLD WORK: Please bring your wrapping material and collect and check out any unsold work between 5.30pm and 6pm on Sunday 4th October 2026. If this is not possible, please let us know in advance. The items will be stored in the Centre for collection during the following week by appointment at agreed times and will be subject to a storage fee of £1 per item per day.
ARTISTS REIMBURSED LATEST BY: Once the exhibition finishes, the Centre will keep 33% of the money collected for any sold works and will forward the remainder to the artist within 4 weeks and by 30th OCTOBER 2026.
HOME MADE CAKES FOR THE CAFÉ: Our exhibition café will include home-made cakes that will help to raise extra funds for our charity. If you or your friends are able to make cakes, please let us know how many you will bring with you to the Centre for this event. Thank you very much!
PRINT BROWSERS, CARD STANDS & EASELS: If you have any print browsers, card stands and easels that you could bring along to help display your works and cards we would be very grateful. Please let us know how many you are able to supply. Please ensure that these are labelled with your name. Thank you!
SHOW CATALOGUE: We will produce a comprehensive catalogue, sponsored by local businesses. We make no entry charge for visitors to the exhibition or the catalogue but donations are encouraged.
STEWARDING: We ask all artists to volunteer to help us during one or more sessions over the weekend. We try to avoid everyone offering to do the final slot on Sunday. We will send out the stewarding rota to all artists after they have entered and paid.
NB: Great care will be taken of all exhibits, but the charity cannot accept responsibility for any damage. We reserve the right not to hang artwork that is too large, too heavy or too fragile to be hung safely. All artworks remain at the artists’ risk throughout the duration of the event and at all other times. The MS Therapy Centre accepts no liability for loss or damage of artworks or any other property of the artist or any person, at any time.
The MS Therapy Centre retains the right to promote each artist’s work through the MS Therapy Centre and other social media sites and on the MS Therapy Centre website. The artist will retain the copyright on all their work without exception. Artwork will not be used for any other purpose other than promotion of the event or to sell at the exhibition. The artist will be solely responsible for any infringement on copyrighted material.
AND FINALLY…………………………
We are very much looking forward to welcoming everyone to our 5th exciting Pop-Up Art Exhibition 2026. If you do have any queries please contact us:
E: frvolunteer@mscentrebedsandnorthants.com
W: www.mscentrebedsandnorthants.com/art
T: MS THERAPY CENTRE on 01234 325781
Sign me up: https://buytickets.at/bedfordmstherapycentre/2088955
For more information, please contact
Email: frvolunteer@mscentrebedsandnorthants.com
Telephone: Bela at the MS Therapy Centre on 01234 325781